✦ Version 1.6.9 — Complete Feature Set
Core Capabilities
Everything a modern vet clinic needs
From first visit to full recovery — every feature is built around smooth clinical workflows and complete record-keeping.
Case Records Management
Create, edit, and archive detailed case reports. Each case links to a unique Pet ID and owner profile, with full visit history, image attachments, and lab reports across sessions.
CorePet Profile System
Full pet registry with species, breed, age, weight, neutered/rabies status, microchip number, and photo. Auto-generated unique Pet IDs. Custom species support.
RegistryTreatment Item Tracking
Itemised treatment logs with medications, dosages, pack sizes, and procedures. Directly linked to each visit for accurate billing and follow-up. Export as Prescription PDF.
MedicalSOAP Progress Notes
Structured SOAP notes (Subjective, Objective, Assessment, Plan) per case visit. Full history timeline, authored-by attribution, and dedicated SOAP PDF export.
ClinicalLab Reports Module
Comprehensive lab tracking: CBC, Biochemistry, Urine, Stool, USG, X-Ray, Rapid Tests, Blood Examination, and custom test types. Values with reference ranges flagged High/Low/Normal per species.
DiagnosticsSmart Reminders
Set follow-up reminder dates per case with custom notes. Dashboard notifications surface due reminders within a configurable window — never miss a callback.
AlertsVaccination Tracker
Visual tracker shows upcoming vaccinations grouped by urgency — overdue, this week, and upcoming. Mark complete with timestamp. Pet owners see only their own schedule.
SchedulerDeworming Tracker
Dedicated deworming schedule tracker with urgency grouping (overdue, due this week, upcoming). Mark sessions complete. Pet owners see their own pets' deworming calendar.
SchedulerCase Verification Workflow
Para-vets submit cases for review. Veterinarians and directors verify before records are finalised — ensuring clinical accuracy at every step. Pending alerts on dashboard.
ComplianceCustom Fields
Directors define custom fields for owner profiles and pet records — text, number, date, or dropdown. Fields are scoped per director and appear on all forms and PDFs for that clinic.
ConfigurablePet Owner Portal
Read-only client portal for registered owners. View their pets' vaccination and deworming schedules, case history tabs, and medical summaries — isolated per clinic.
Client PortalMulti-PDF Export
Generate professional PDFs for case records, pet profiles, SOAP notes, and prescriptions — all using your clinic's branded letterhead. Clinic profile header/footer auto-applied.
ExportArtificial Intelligence
Three AI modules, one seamless workflow
Powered by GPT-4o-mini with per-director credit management. AI works inside the case form, the SOAP editor, and the case viewer — streamed live.
AI Case Interpretation
Opens inline on any case. Analyses exam findings, diagnosis, treatment plan, and pet profile. Streams expert-level clinical interpretation including differentials, dosage validation, and follow-up flags.
Vets & DirectorsAI Case Fill
Paste raw clinical notes into the case form — AI auto-fills Medical History, Physical Examination, Diagnosis, and Treatment Plan fields in seconds. Saves typing time during busy consultations.
Case FormAI SOAP Generator
Generate structured SOAP notes automatically from case data. Two modes: auto-fill from case fields, or freetext input. AI formats Subjective, Objective, Assessment, and Plan sections correctly every time.
SOAP NotesCredit Management
Each clinic director has an AI credit balance. All three AI modules deduct from the same pool. Directors can monitor usage, and all AI actions include a pre-flight auth check for speed.
Per DirectorStreaming Responses (SSE)
All AI responses stream token-by-token via Server-Sent Events — no page reload, no waiting for full response. Vets see the AI analysis appear live, just like a chat interface.
Real-timeRole-Gated Access
All AI features are restricted to Veterinarians and Directors only. Para-vets and receptionists do not see AI buttons. Each request is server-side verified against the director's credit pool.
SecureInteractive Preview
See the system in action
Explore what each module looks like — live-designed previews mirroring the actual system interface.
All Case Reports
| Case ID | Pet | Owner | Visit Type | Status | Verified | Date | Actions |
|---|---|---|---|---|---|---|---|
| 7-001 | 🐶 Buddy (Dog) | Rahul Mehta | Surgery | Under Treatment | Verified | 28 Feb 2026 | |
| 7-002 | 🐱 Whiskers (Cat) | Priya Shah | Vaccination | Closed | Verified | 01 Mar 2026 | |
| 7-003 | 🐰 Cotton (Rabbit) | Arjun Patel | Consultation | Open | Pending | 02 Mar 2026 | |
| 7-004 | 🐦 Tweety (Bird) | Neha Joshi | Medicine | Open | Verified | 03 Mar 2026 |
Case Management Dashboard
Total Cases
142
↑ 8 this week
Open Cases
34
12 need follow-up
Pending Verify
3
Requires action
Reminders (7d)
8
2 due tomorrow
⚠️
Cases Needing Verification (3)
7-003 · Cotton (Rabbit) · Owner: Arjun Patel
🔔
Upcoming Reminders (8)
7-001 · Buddy — 05 Mar 2026 · Post-surgery check
🐶
Buddy
Labrador · Male · 3 yrs · 28kg
ID: 9876543210bud
👤 Rahul Mehta · +91 98765 43210
Neutered Rabies ✓
🐱
Whiskers
Persian · Female · 2 yrs · 4.2kg
ID: 9812345678whi
👤 Priya Shah · +91 98123 45678
Not Neutered
🐰
Cotton
Holland Lop · Male · 1 yr · 1.8kg
ID: 9823456789cot
👤 Arjun Patel · +91 98234 56789
Neutered
🐦
Tweety
Budgerigar · Female · 6 mo
ID: 9834567890twe
👤 Neha Joshi · +91 98345 67890
N/A
🐢
Sheldon
Tortoise · Unknown · 10 yrs
ID: 9845678901she
👤 Dev Kapoor · +91 98456 78901
Chip: 9A2B4C
+
Register New Pet
Progress Notes (3)
Visit Note — Day 7 Post-Surgery
07 Mar 2026 · 10:45 AM
S Subjective
Owner reports Buddy is eating normally. Still slightly reluctant to put weight on front left. No crying or signs of acute pain.
O Objective
Wt: 28.2kg. Temp: 38.4°C. Carpal swelling reduced ~40%. ROM improved. Incision site clean, no discharge.
A Assessment
Progressing well post-carpal repair. Inflammation resolving. Cautious prognosis — continue conservative management.
P Plan
Continue Meloxicam 5 more days. Restrict exercise. Re-examine in 7 days. X-ray at 3-week mark.
Post-Op Day 1
01 Mar 2026 · 09:15 AM
S: Owner reports restlessness overnight. O: Vital signs stable. Swelling moderate. A: Immediate post-op recovery normal. P: Pain management, restrict movement, bandage check tomorrow.
Lab Results
CBC Report · 01 Mar 2026 · Reference ranges for: Dog
WBC
8.4 K/µL
NormalRBC
6.1 M/µL
NormalHemoglobin
10.2 g/dL
↓ LowHematocrit
36.5 %
NormalPlatelets
412 K/µL
↑ HighNeutrophils
5.8 K/µL
Normal⚡ AI Case Fill — Paste raw clinical notes, AI fills all fields
✅ AI-Filled Fields Preview
Medical History:Limping on front left leg for 2 days after physical activity. No vomiting reported.
Physical Exam:Wt: 28kg, Temp: 38.6°C, HR: 92bpm. Swelling at carpal joint on examination.
Diagnosis:Suspected carpal joint sprain — radiography recommended to rule out fracture.
Treatment Plan:Meloxicam 0.1mg/kg once daily for 5 days. Strict rest. Follow-up review in 7 days.
🚨 Overdue (2)
🐶 Max (German Shepherd)
👤 Suresh Kumar · Drontal Plus · 2 tabs
24 Feb 2026
8 days overdue
🐱 Milo (Siamese)
👤 Anita Nair · Milbemax · 1 tab
28 Feb 2026
4 days overdue
⏰ Due This Week (2)
🐶 Buddy (Labrador)
👤 Rahul Mehta · Drontal Plus · 2 tabs
06 Mar 2026
In 3 days✅ Upcoming (4)
🐰 Cotton (Holland Lop)
👤 Arjun Patel · Panacur · 0.5ml
18 Mar 2026
In 15 days🚨 Overdue (2)
🐶 Max (German Shepherd)
👤 Suresh Kumar
24 Feb 2026
7 days overdue🐱 Milo (Siamese)
👤 Anita Nair
28 Feb 2026
3 days overdue⏰ Due This Week (3)
🐶 Buddy (Labrador)
👤 Rahul Mehta
05 Mar 2026
In 2 days✅ Upcoming (5)
🐦 Tweety (Budgerigar)
👤 Neha Joshi
15 Mar 2026
In 12 days
Prescription Preview
Patient: Buddy (Labrador, Male, 3 yrs, 28kg) |
Owner: Rahul Mehta |
Date: 28 Feb 2026 |
Case: 7-001
| Rx | Drug / Product | Dose | Route | Frequency | Duration |
|---|---|---|---|---|---|
| 1. | Meloxicam Oral Drops | 0.1 mg/kg | PO | Once daily | 5 days |
| 2. | Tramadol HCl Tabs | 2–5 mg/kg | PO | Every 8 hrs | 3 days |
| 3. | Omega-3 Supplement | 1 cap | PO | Once daily | 30 days |
Instructions: Administer with food. Keep rest. Avoid running/jumping. Return for X-ray in 3 weeks.
Welcome back, Rahul 👋 — Your Pets
2
Registered Pets
1
Vacc Due Soon
1
Deworm Due
5
Total Visits
🐶
Buddy
Labrador · Male · 3 yrs
💉 Vacc: 05 Mar 2026
🐛 Deworm: 06 Mar 2026
Rabies ✓
Last Visit: 28 Feb 2026 · Surgery · Case #7-001
🔒 You can only view your own pets' data. Case management features are available to clinic staff.
Custom Field Definitions
Owner Fields
Insurance Provider
e.g. "HDFC Ergo Pet Plan"
Text
Referral Source
Dropdown: Walk-in, Referred, Online
Dropdown
Alternate Phone
e.g. "+91 99000 11223"
Text
Pet Fields
Colour / Markings
e.g. "Golden with white patch"
Text
Diet Type
Dropdown: Raw, Kibble, Home-cooked, Mixed
Dropdown
Last Blood Test Date
Date picker
Date
Access Control
Five roles for every team member
Granular role-based permissions with full director-level data isolation for multi-clinic deployments. Five distinct roles cover every position in a modern vet practice.
Clinic Director
Full system access. Oversees all cases, staff, settings, custom fields, and AI credit management.
- ✓ All Cases & Pets
- ✓ Verify & Delete
- ✓ Custom Fields
- ✓ AI (All 3 Modules)
- ✓ WhatsApp Config
- ✓ Staff Assignment
Veterinarian
Clinical lead. Can verify cases, generate AI insights, write SOAP notes, and export prescriptions.
- ✓ All Cases & Pets
- ✓ Verify Cases
- ✓ AI (All 3 Modules)
- ✓ SOAP Notes
- ✓ Prescription PDF
- ✗ Staff Assignment
Para-Vet
Support staff. Creates case records, adds lab reports, and sets reminders. Cases submitted for vet verification.
- ✓ Create Cases
- ✓ Add Lab Reports
- ✓ Set Reminders
- ✗ Verify Cases
- ✗ AI Features
- ✗ Delete Records
Receptionist
Front desk staff. Registers pets and owners, views schedules, manages vaccination and deworming reminders.
- ✓ Register Pets / Owners
- ✓ View Cases
- ✓ Vacc & Deworm View
- ✗ Create Cases
- ✗ Verify Cases
- ✗ AI Features
Pet Owner
Client portal. Owners see only their own pets — vaccination schedule, deworming calendar, and case history.
- ✓ Own Pets Only
- ✓ Vaccination Schedule
- ✓ Deworming Calendar
- ✗ Other Pets' Data
- ✗ Case Management
- ✗ Staff Functions
How It Works
From first visit to closed case
A clear, auditable workflow ensures clinical accuracy and complete record-keeping at every stage.
🐾
Register Pet
New or returning pet registered with auto-generated unique Pet ID linked to owner details and custom fields
📋
Create Case
Para-vet or vet creates case with AI Fill, adds lab reports, treatment items, images
✅
Verify & SOAP
Vet verifies the case and adds SOAP progress notes — AI-assisted or manually authored
🔔
Schedule & Remind
Reminders, vaccinations, deworming dates set — all surfaced in dashboard and owner portal
📱
Notify & Export
WhatsApp sent to owner. PDFs generated — Case, Prescription, SOAP, Pet Profile
Smart Integrations
AI insights & WhatsApp notifications
Two powerful integrations that take the system far beyond basic record-keeping.
WhatsApp Notifications
Automated and manual WhatsApp messages sent directly to pet owners via Twilio or the official WhatsApp Business API. One-time send tracking prevents duplicates.
- ✓ Twilio or WhatsApp Business API
- ✓ Configurable message templates
- ✓ Manual send with sent-at timestamp
- ✓ Test message from admin settings
- ✓ Director-level configuration isolation
Hello Rahul 👋 This is a reminder from PawCare Clinic. Buddy's post-surgery follow-up is scheduled for 05 Mar 2026. Please arrive 10 minutes early. — Dr. Anil Kumar
AI — Three Integrated Modules
Powered by GPT-4o-mini with streaming SSE responses. Three distinct AI workflows: case interpretation, form auto-fill from raw notes, and SOAP note generation. Per-director credit pool.
- ✓ AI Case Interpretation — inline streaming
- ✓ AI Case Fill — paste notes, auto-fill form
- ✓ AI SOAP Generator — structured clinical notes
- ✓ Per-director credit management
- ✓ Pre-flight auth check for speed
Based on exam findings — carpal joint swelling with gait abnormality in a 28kg Labrador — differentials include carpal hyperextension injury or OCD lesion. Meloxicam dosing appropriate at 0.1mg/kg. Consider radiography to rule out fracture. Prognosis generally good with conservative management.
Also Included
More powerful features out of the box
Everything you need, right from install — no extra plugins required.
4-Format PDF Export
Case records, pet profiles, SOAP notes, and prescriptions — all as branded PDFs using your clinic's letterhead from the vet-clinic-profile plugin.
Advanced Filtering
Filter cases by status, visit type, verification, date range, and reminder flags simultaneously. Paginated results with configurable page size.
Multi-Clinic Isolation
Each director's data is fully isolated. Staff only ever see cases from their assigned clinic. Pet owners can be linked to multiple clinics simultaneously.
Image Attachments
Up to 10 images per case. Supports JPG, PNG, HEIC/HEIF (iPhone), WebP, GIF, and PDF documents. Images viewable inline in the case view popup.
Case Linking
New cases can be linked to a parent case — useful for follow-up visits, re-checks, and long-running treatment plans that span multiple sessions.
Pagination System
Smart paginated views for cases, pets, and owners. Handles large clinics gracefully without performance degradation.
Custom Species
Beyond the standard list — register any exotic or custom species by entering a free-text value. Full profile and case management works for any animal.
Multi-Director Owners
Pet owners can be linked to multiple clinic directors (for multi-branch practices). Owners see all their pets from all linked clinics in one portal.