Complete Clinic Operations —
Billing, Stock & Suppliers
A complete billing, inventory, and supplier management system built for veterinary clinics — create professional GST or non-GST invoices, manage pharmacy stock in real time, track supplier balances, and generate branded PDFs instantly.
Get Started TodayEverything Included
End-to-End Billing &
Inventory in One Place
Every feature is purpose-built for veterinary clinic operations — from front-desk billing to director-level stock and supplier oversight.
Guided 3-Step Invoice Creation
A clean wizard walks staff through patient selection, line-item entry, and review — minimizing errors and ensuring nothing is missed before an invoice is finalized.
GST & Non-GST Support
Toggle GST billing per clinic. When enabled, invoices show as "Tax Invoice" with GST number, itemized GST columns, and GST-specific invoice numbering (e.g. 12-GI-001).
Real-Time Stock Management
Track pharmacy drugs, surgical supplies, and consumables with live quantity levels. Stock is automatically deducted when an invoice uses a stock item and restored if the invoice is deleted.
Full Stock Audit Log
Every quantity change is logged — who changed it, when, why, and which invoice triggered it. Directors get a searchable, filterable audit trail for complete accountability.
Services & Items Catalog
Build a reusable master catalog of clinic services (consultations, X-rays, blood reports) and stock items (drugs, supplies). Each entry has an MRP, default discount, and GST rate.
Branded PDF Invoices
Generate print-ready PDF invoices with your clinic's letterhead, logo, legal name, address, GST number (when applicable), line items, totals, T&C, and banking details.
Smart Invoice Numbering
Invoice numbers are auto-generated and never reused — even after deletion. GST clinics get a separate GST sequence (12-GI-001), non-GST per creator (12-I-001).
Payment Methods & Status
Record payment method on each invoice — cash, card, UPI, or bank transfer. Track invoice status from draft through to paid or cancelled with clear visual indicators.
Director-Isolated Data
Every invoice, stock item, service, and setting is completely isolated per clinic director. Multi-clinic setups stay perfectly separated with no data leakage between clinics.
Invoice Creation
Create Any Invoice in Three Simple Steps
The guided invoice wizard prevents mistakes, speeds up billing, and works equally well for receptionists and vets.
Patient & Visit Details
Select the patient from existing records. Their owner details, pet profile, case ID, and visit date are pre-filled automatically.
Add Services & Items
Pick from your services catalog and stock inventory. Quantities, rates, discounts, and GST amounts calculate instantly as you build the invoice.
Review & Finalize
See the full invoice summary with subtotals, discounts, GST breakdown, and net total before confirming. Terms and conditions are auto-applied from settings.
Invoice Dashboard
All Invoices, Beautifully Organized
The invoice dashboard gives your team an instant, searchable overview of every bill — with quick filters to find exactly what you need in seconds.
- Card-based view shows invoice number, patient, amount, and status at a glance
- Live search by invoice number, owner name, or pet name
- Filter by status (draft, paid, cancelled) and date range
- View full invoice details, edit drafts, or download PDF in one click
- Auto-sequential invoice numbers — deleted invoices never recycle their number
- GST invoices and regular invoices use separate numbering sequences
Stock Management
Never Run Out of Critical Supplies
Live stock levels update automatically with every invoice. Visual indicators flag low and critical stock before you run short — and the full audit log keeps every change accountable.
- Live stock levels for drugs, surgical supplies, and consumables
- Visual progress bars with low-stock and critical alerts
- Stock auto-deducted when included in an invoice line item
- Stock auto-restored when an invoice is deleted or edited
- Manual stock adjustments with required reason — always logged
- Full audit log: every change recorded with user, timestamp, and invoice reference
PDF Export
Professional Invoices Your Clients Keep
Every invoice becomes a polished, print-ready PDF with your clinic's full branding — complete with GST details, itemized line items, totals, and banking info for easy payment.
- Clinic letterhead with logo, legal name, address, and contact
- "Tax Invoice" title when GST is enabled, "Invoice" otherwise
- GST number and per-item GST columns (GST mode only)
- Subtotal, total discount, total GST, and net total clearly shown
- Default terms & conditions pulled from clinic settings
- Bank account details printed for easy payment reference
- Works with custom clinic letterhead backgrounds
| Item | Qty | Rate | GST | Total |
|---|---|---|---|---|
| Consultation | 1 | ₹500 | ₹45 | ₹545 |
| CBC Report | 1 | ₹800 | ₹72 | ₹872 |
| Amoxicillin 250mg | 10 | ₹28 | ₹25 | ₹305 |
| X-Ray (Chest) | 1 | ₹1,200 | ₹108 | ₹1,308 |
Clinic Configuration
Set It Once, Applied Everywhere
Directors configure their clinic details once — every invoice, PDF, and report automatically picks up the correct branding, currency, and terms.
Clinic Identity
Clinic name, legal entity name, address, mobile number — printed on every PDF invoice and tax invoice.
Currency Selection
Choose from USD, EUR, GBP, INR, AUD, and more — or enter a custom currency symbol for local currencies.
GST Toggle
Enable or disable GST billing clinic-wide. Toggling changes invoice numbering, PDF layout, and GST column visibility system-wide.
Terms & Conditions
Write your default T&C once. They appear automatically on every new invoice and can be edited per invoice if needed.
Banking Details
Bank name, account number, IFSC, and UPI ID stored securely and printed on invoices so clients know exactly how to pay.
Director-Only Access
Invoice settings are accessible only to the Clinic Director role — keeping billing configuration secure and consistent.
Access Control
Right Access for Every Team Member
Role-based permissions ensure every staff member sees and can do exactly what their job requires — nothing more, nothing less.
Clinic Director
- Full invoice create, edit, delete
- View all invoices clinic-wide
- Configure invoice settings & GST
- Manage services & stock catalog
- View complete stock audit log
- Manual stock adjustments
Veterinarian
- Create and edit invoices
- View all clinic invoices
- Manage services & items catalog
- View and adjust stock levels
- Download PDF invoices
Para-Vet
- Create new invoices
- View all clinic invoices
- View current stock levels
- Download PDF invoices
Receptionist
- Create and manage invoices
- View all clinic invoices
- View current stock levels
- Download PDFs for clients
Supplier Management
Track Every Supplier, Bill &
Outstanding Balance
A complete supplier and purchase bill management system — track who you buy from, what you owe, and how your stock gets replenished.
Supplier Directory
Maintain a complete profile for every supplier — company name, contact person, mobile, WhatsApp, email, GST number, PAN number, address, city, state, pincode, and country.
Supplier Types & Payment Terms
Categorize suppliers by type — Pharma, Surgical, Equipment, Feed/Nutrition, Lab Supplies, or Other. Set payment terms (Net 30, Net 60, etc.) and a credit limit per supplier.
Supplier Banking Details
Store each supplier's bank name, account number, IFSC code, bank branch, and UPI ID — so all payment information is always at hand when settling bills.
Live Supplier Balance Dashboard
See lifetime purchased, lifetime paid, total outstanding, and overdue amount per supplier — all calculated live from confirmed purchase bills and payments.
Purchase Bill Management
Record purchase bills from any supplier with full line items — item name, batch number, expiry date, quantity, purchase rate (tax-inclusive), MRP, and tax rate. Link directly to your stock catalog.
Automatic Stock Replenishment
When a purchase bill is confirmed, linked stock items are automatically restocked. Qty is added to the existing stock level, batch and expiry are updated, and the MRP is refreshed if it changed.
Bill Payment Recording
Record partial or full payments against any purchase bill. Supported methods include cash, bank transfer, cheque, and UPI. Store a reference number, bank name, cheque number, and optional payment proof attachment.
Aging Report
See your outstanding dues bucketed by how overdue they are — 0–30, 31–60, 61–90, and 90+ days. Quickly identify which suppliers need to be paid urgently before relationships suffer.
Supplier Account Ledger
A full debit/credit ledger for each supplier — every purchase bill and every payment shown chronologically with a running balance, giving you a clear account statement at any time.
Supplier Directory
Every Supplier, All Their Balances — At a Glance
The supplier dashboard shows your entire supplier network with live financial summaries. Spot overdue suppliers instantly and drill into any account with one click.
- Search suppliers by name, contact person, mobile, or email
- Filter by supplier type (pharma, surgical, equipment, feed, lab) and status
- See lifetime purchased, outstanding balance, and overdue amount per supplier in the list
- Dashboard stats bar shows clinic-wide totals: all suppliers, bills, purchased, outstanding, and overdue
- Active / Inactive status to manage supplier relationships
- Director-isolated — no data visible across clinics
Purchase Bills
Full Purchase History for Every Supplier
Every purchase bill is tracked from creation to full payment — with line-item detail, payment status, overdue flags, and stock links all in one place.
- Record bill number, bill date, due date, and received date per purchase bill
- Add line items with item name, batch number, expiry date, qty, purchase rate (GST-inclusive), and MRP
- Link line items directly to existing stock catalog items for automatic qty updates
- Bill status: Draft, Confirmed, or Cancelled
- Payment status auto-calculated: Unpaid, Partial, or Paid
- Overdue flag shown when due date has passed and bill is not fully paid
- Attach bill images (up to 5 photos) and an optional bill file for record-keeping
- Internal notes per bill — visible to staff only, not on any printout
Payment Recording
Track Every Rupee Paid to Every Supplier
Record payments against any bill at any time — partial payments are tracked until the bill is fully settled. Every payment has full audit detail.
- Payment methods: Cash, Bank Transfer, Cheque, and UPI
- Store reference number, bank name, and cheque number per payment
- Attach a payment proof file (receipt or screenshot) to each payment
- Bill payment status auto-updates to Partial or Paid as payments are recorded
- Delete a payment to reverse it — bill balance and status recalculate instantly
- View all payments for a supplier across all their bills in the Payment History tab
- Overpayment protection — system blocks payments that exceed the bill balance
Aging Report & Ledger
Know Exactly What You Owe and How Overdue It Is
The Aging Report and Account Ledger give directors complete financial visibility over supplier payables — so nothing is forgotten and no relationship is accidentally strained.
- Aging Report buckets outstanding dues by days overdue: 0–30, 31–60, 61–90, and 90+ days
- Only active suppliers with outstanding balances appear in the aging view
- Supplier Account Ledger shows every bill and payment in chronological order
- Running balance column always shows the exact amount owed to the supplier at any point in time
- Bills show as Debit, payments show as Credit — clear double-entry style account statement
- Accessible from the supplier detail view under the Ledger / Account Statement tab
Purchase to Stock
From Purchase Bill to Restocked Shelf — Automatically
Confirming a purchase bill instantly updates your pharmacy stock — no manual entry required after the bill is saved.
Create Purchase Bill
Select the supplier and add line items. Link each item to your stock catalog, and enter the purchase rate, MRP, batch number, expiry date, and quantity.
Confirm the Bill
Change the bill status from Draft to Confirmed. This triggers the stock update — quantities are added, batch numbers updated, and MRP refreshed for each linked item.
Record Payments Over Time
Pay the bill in full or in instalments. Each payment is logged with method, reference, and optional proof. The bill status moves from Unpaid → Partial → Paid automatically.
Ready to Take Full Control of Your Clinic Operations?
Replace manual billing and guesswork with a smart, role-aware system — complete with live stock tracking, GST support, branded PDFs, supplier balance management, aging reports, and a full audit trail built right in.
Contact Us to Get Started