Certificates & Consent Forms,
Issued in Minutes
Issue, manage, and print professional veterinary certificates and consent forms for every patient — all from a single organised system built for clinic teams.
Every Document Your Clinic Needs
A comprehensive library of ready-to-use templates covering the full range of veterinary clinical and legal documentation.
Issue a Certificate in Four Clear Steps
A structured, guided workflow ensures every certificate is complete, accurate, and reviewed before it's issued.
Choose from the full library of 10 certificate and consent types displayed as a clear visual card grid.
Search by owner's mobile number to instantly retrieve registered pets, or register a new pet and owner on the spot.
Complete the certificate's specific fields — dates, vaccine names, diagnoses, or consent details — with a live text preview showing the final result.
Preview the complete certificate before issuing. Save as a draft to finish later, or issue immediately and generate a print-ready PDF in one click.
Designed Around How Clinics Actually Work
Every feature has been built from real veterinary clinic workflows — nothing generic, nothing unnecessary.
Owner & Pet Quick Lookup
Enter a mobile number and the system immediately retrieves all registered pets for that owner. Select the patient and all details auto-fill — name, species, breed, age, weight, microchip, and vaccination status.
Editable Text with Live Preview
Every certificate has a customisable body text field with smart placeholder support — {{pet_name}}, {{owner_name}}, {{vaccination_date}} and more. A live preview updates as you type so you see exactly what will be issued.
Editable Default Templates
All 10 built-in templates come with pre-written content and structured fields. Directors and vets can customise any template to match their clinic's language — changes apply to all future certificates of that type.
PDF Generation & Print
Issue a certificate and a professionally formatted PDF is generated instantly. View, print, or share the document directly from the success screen — no manual formatting required.
Draft & Issue Workflow
Save a certificate as a draft to complete later, then issue when ready. Issued certificates are locked to preserve their legal integrity. Any certificate can be cancelled with the status clearly recorded.
Search, Filter & Full History
Search by pet name, owner, or certificate ID. Filter by type, status, or date range. A complete issuance history is always available for auditing or reissuing past documents.
Auto-Generated Certificate IDs
Every issued certificate receives a unique, sequential ID (e.g. CERT-7-009) that never repeats — creating a traceable reference across all clinic records and printed documents.
Register New Pets During Issuance
If a pet is not yet in the system, a full registration form appears inline. Complete species, breed, sex, microchip, and vaccination details before returning to the certificate flow — no screen switching needed.
Role-Based Access Control
Only Directors and Veterinarians can create, view, edit, and issue certificates. Data is fully isolated per clinic director — ensuring complete privacy between clinics sharing the platform.
Professional, Consistent, and Complete
Every issued certificate is formatted to a professional standard with all information required for the clinic, owner, and regulatory purposes.
10 Ready-to-Use Templates, Fully Editable
All templates come pre-loaded with professional default content. Directors and veterinarians can edit any template's name and body text — changes apply to all future certificates of that type.
Every Certificate Has a Clear Lifecycle
From initial draft to final issued document, each certificate moves through a defined status that protects its integrity and creates a complete audit trail.
Certificate is saved but not yet finalised. All fields remain editable. Drafts can be completed and issued at any time.
Certificate has been formally issued with a generated PDF. Issued certificates are locked and cannot be edited — preserving their legal and clinical validity.
Certificate is marked as void. The record is retained for full auditability but removed from active lists.
Clinic Director
Full access to all certificates issued within their clinic. Can edit templates, issue, cancel, and view all records across the team.
Veterinarian
Issue and manage certificates for patients within their clinic scope. Can edit templates and view the full certificate history.
Print-Ready in One Click
Every issued certificate generates a formatted, professional PDF — ready to print and hand to the owner or file in clinic records.
Ready to Streamline Your Clinic's Documentation?
Talk to the TheVetos team and see how certificate management fits into your complete clinic workflow.
Get in Touch