Indoor Patient Management
Built for Modern Vet Clinics
Admit, monitor, treat, and discharge in-hospital patients — all from a single, beautifully organised workspace shared by your entire team.
Request a DemoMajor new clinical tools — same familiar interface
Your Ward at a Glance
Real-time analytics cards give every team member an instant overview of all active indoor patients — filtered by their assigned role. Now includes Referred, DAMA, and Deceased counts.
Admit a Patient in Three Simple Steps
The guided admission form collects everything you need — patient identity, placement, and initial treatment — in a structured, distraction-free flow.
Patient Identity
Quick-lookup by owner mobile or case ID auto-fills all pet and owner details. Add new patients in seconds with species, breed, sex, weight, vaccination status, and microchip number.
Admission Details
Set admission date and time, reason for admission, medical history, assigned veterinarian and para-vet, cage or ward placement, and initial condition priority.
Treatment Setup
Record physical examination vitals — now including SpO₂, pain score, mentation, and pulse quality — enter a tentative and confirmed diagnosis, and build a full treatment plan with drug rows, fluid therapy, and clinical notes.
Everything Your Team Needs, Nothing They Don't
Powerful clinical tools built to match how veterinary clinics actually work day-to-day.
Smart Owner & Pet Lookup
Enter a mobile number or existing case ID and the system instantly retrieves all registered pets and owner details, eliminating re-entry and reducing admission time dramatically.
Structured Treatment Records
Capture physical exam vitals (temperature, heart rate, blood pressure, SpO₂, hydration, CRT), tentative and confirmed diagnoses, drug treatments with dosage and frequency, and free-form notes — all stored in a single patient record.
Condition Priority Flagging
Mark each patient as Emergency, Critical, Normal, or Stable. Priority badges surface instantly across the patient list, dashboard, and para-vet task board so urgent cases are never missed.
SOAP Progress Notes New
Record daily Subjective, Objective, Assessment, and Plan entries for each admitted patient. Each note is timestamped and attributed to the authoring vet, building a complete clinical narrative from admission to discharge.
Vitals Monitoring Log New
Log time-stamped vital readings throughout a patient's stay — temperature, heart rate, respiratory rate, blood pressure, SpO₂, pain score, mentation, and pulse quality. Track trends at a glance on the patient detail view.
Para-Vet Task Sheet New
Treatment orders are automatically converted into a daily task list for each para-vet. Overdue tasks carry forward to the next day and are flagged clearly. A daily vitals-check task is always included for every active patient.
Advanced Search & Filters
Search across case ID, owner name, pet name, and cage number in real time. Filter by status, condition, treating veterinarian, or admission date range — individually or all at once.
Discharge & Status Management
Change a patient's status to Discharged, Referred, DAMA, Deceased, or Closed with a timestamped remark. A complete audit trail records every status change with date, time, and the responsible clinician.
Discharge Summary New
Create a structured discharge summary with home medications, dietary and activity restrictions, wound care instructions, follow-up date, and referral details. Automatically included in the discharge PDF handed to the owner.
Patient Bookmarks New
Pin any patient to the top of your list with a single click. Bookmarks are saved per user — each team member maintains their own watch list of priority patients without affecting anyone else's view.
One-Click PDF Reports
Generate a formatted, printable PDF for any indoor case. Includes all patient details, physical examination findings, diagnosis, treatment plan, SOAP progress notes, and the full discharge summary — ready to hand to the owner or file for the record.
Role-Based Access Control
Four clinic roles — Director, Veterinarian, Para-Vet, and Receptionist — each see only the patients and actions appropriate to their responsibility. Complete data isolation between clinic directors ensures full privacy.
Complete Treatment Documentation in One Place
From the first physical exam through every drug administered, every detail is recorded and retrievable at any time.
- Extended Physical Examination Vitals Temperature, heart rate, respiratory rate, blood pressure, mucus membrane colour, CRT, hydration — now extended with SpO₂, pain score (0–10), mentation status, and pulse quality.
- Tentative & Confirmed Diagnosis Record an initial suspected diagnosis on admission and update it to a confirmed diagnosis after test results — both stored on the same record for continuity.
- Drug & Fluid Therapy Rows Add multiple treatment rows with drug name, dose, route, and frequency. Rows can be added or removed dynamically as the treatment plan evolves.
- General Treatment Notes Free-text field for additional clinical instructions, special care notes, or observations that don't fit a structured field.
Daily Clinical Monitoring, Built Right In
Vets record structured SOAP notes every day while para-vets log vitals at each check — both feed the same patient record and appear in the PDF.
Owner reports Bruno is still lethargic and refusing food since last evening. Vomiting twice overnight.
Temp 39.6 °C, HR 108 bpm, SpO₂ 97%, pain score 3/10. Abdomen tense on palpation. CRT 2 sec.
Acute gastroenteritis responding slowly to treatment. Dehydration improving with IV fluids.
Continue current IV fluids. Add anti-emetic (Maropitant 1 mg/kg SC SID). Recheck bloods tomorrow.
- SOAP Format — S, O, A, P Each note has four structured fields: Subjective (owner/patient history), Objective (measured findings), Assessment (clinical interpretation), and Plan (treatment adjustments). Authored by vet or director only.
- Date & Author Stamped Every note records the exact date, time, and authoring clinician. Notes are displayed newest-first and can be deleted by the authoring vet or director.
- Vitals Log — Full Time Series Any authorised user can log a vitals set at any point during the day. Multiple readings per day are supported, making it easy to track a deteriorating or improving patient.
- Extended Vital Parameters SpO₂, pain score (0–10 scale), mentation status, and pulse quality are new parameters in both the admission exam and the ongoing vitals log — giving a more complete picture of patient wellbeing.
Treatment Orders Become a Daily Task List — Automatically
The moment a vet saves a treatment plan, the system generates a structured task list for the assigned para-vet. No manual re-entry, no missed medications.
- Auto-Generated from Treatment Orders When a vet saves or updates a treatment plan, daily tasks are created automatically based on each drug's frequency (SID, BID, TID, QID, PRN). No double-entry required.
- Overdue Carry-Forward Pending tasks from previous days automatically carry forward to today's board and are highlighted as overdue — so nothing slips through the cracks overnight or across shift changes.
- Mark Complete with Notes Para-vets and vets can mark any task complete and add a short completion note. Completed tasks show the time and name of the person who completed them.
- Daily Vitals Task Always Included Every active patient automatically gets a morning vitals task at 08:00, regardless of their treatment plan — ensuring no patient's vitals are ever skipped.
Send Every Patient Home with a Complete Care Plan
The structured discharge summary captures everything the owner needs to care for their pet at home — and everything the clinic needs for its records.
🚪 Discharge Summary — Bruno (7-IP-009)
Discharged · 08 Mar 2026 · Dr. Priya Nair
- Home Medication Rows Add multiple take-home medications with drug name, dose, route, and frequency — formatted clearly for the owner and included in the discharge PDF.
- Dietary & Activity Instructions Free-text fields for feeding recommendations, dietary restrictions, and activity limitations so owners have clear written guidance to follow at home.
- Wound Care Instructions Specific wound or incision care guidance — cleaning, dressing changes, signs to watch for — recorded and printed on the discharge document.
- Follow-up & Referral Details Set a specific follow-up date with instructions. If the patient is being referred to a specialist, record the referral destination — also reflected in the patient's Referred status.
- Emergency Instructions Document warning signs that should prompt the owner to return immediately or seek emergency care — giving owners confidence and protecting the clinic from missed follow-ups.
Track Every Patient from Admission to Closure
Full lifecycle management with timestamped status changes and condition tracking. Version 1.1 adds Referred, DAMA, and Deceased outcome statuses.
The Right Information for the Right Person
Each role sees exactly what they need to do their job — nothing more, nothing less. Data is always isolated to each clinic's own director.
Clinic Director
Full visibility across all indoor patients, vets, and para-vets under their clinic umbrella.
Veterinarian
Sees and manages patients assigned to them or created by their para-vets.
Para-Vet
Sees only active patients assigned to them via the dedicated task board with vet instructions.
Receptionist
Can register new admissions but cannot edit, discharge, or delete existing patient records.
Print-Ready Records, Instantly
Generate a complete, professional PDF for any indoor patient — now including progress notes, vitals log, and discharge summary in addition to the full clinical record.
Ready to Bring Order to Your Indoor Ward?
Talk to our team about how TheVetos can transform your clinic's inpatient workflow.
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